The applicant/guardian must complete the International Student Application for Enrolment Form and produce the following documents before the application can be processed:

Passport (copy of key page(s))

Student via/permit (copy)

Copies of recent school report with verified English translation is required

PROCEDURES ONCE an ENROLMENT has BEEN RECEIVED

1 On receipt of a completed enrolment application, the parent/guardian will be informed of an interview time. This interview time will involve:

The prospective student (with actual Passport)

The parents

The designated caregivers (if applicable)

A translator (if required)

The Principal or nominated deputy

The teacher in charge of International Students

The interview will consist of:

Tour of the school

Explanation of the Conditions of Enrolment (see below)

Classroom and daily programme explanation

Initial assessment of the level of English of the student

Ensuring the parents understand the Code

Explanation of the designated caregiver’s role and responsibility (if applicable)

Making an appointment time to visit the home of the designated caregiver

Answering any questions the family may have.

2 Parents will be informed in writing of the school’s decision within 7 days of the interview.

If there are no current available places, the parents will be notified and will be given the option of being placed on a waiting list

When a place becomes available, they will be notified and given 14 days to accept or decline the placement.

Placement in a particular Year or class is at the discretion of the Principal

3 If enrolment is accepted the parents have 14 days, or less if they desire, to accept the placement by paying the fees. Once the fees have been received and receipted by the school, the student may attend Sancta Maria College.

Conditions of Acceptance

In addition to the conditions listed here, all conditions that are part of the contract with parents, the homestay contract, the fees refund policy and other school policies also apply.

1. An elementary level of English is necessary because of the technical nature of subjects studied at Sancta Maria College.

2. Students and parents/legal guardians must accept and abide by rules regarding behaviour and conduct that apply to all students. Unacceptable behaviour may result in the termination of tuition.

3. Students must observe the laws of New Zealand.

4. Students must observe the conditions of their visa. If a student breaks the terms of the visa the school will report the fact to the New Zealand Immigration Service, which may result in the student having to leave New Zealand.

5. Because class placements are decided on the evidence of assessment after arrival in New Zealand, all information given before enrolment about placement on courses and in classes is provisional. The school reserves the right to adjust placements and individual programmes at any time if it is in the student’s interests to do so.

6. The student will attend the school on all occasions when it is open unless prevented by illness or other urgent cause.

7. Tuition may be terminated if the student fails to comply with the school rules or breaches the conditions of their visa.

8. Tuition fees will be paid in full before enrolment, or before enrolment is renewed (whichever applies).

9. All additional costs (as outlined in the school prospectus) will be paid promptly, as required.

10. The conditions of the Fee Refund Policy will be accepted.

11. All students are required to have travel and medical insurance for the duration of their period of enrolment. The school will arrange insurance unless students choose to make their own arrangement, in which case proof must be provided that the insurance purchased is adequate.

12. All international students must obtain an insurance policy that includes a fees protection clause. Sancta Maria College can arrange a suitable insurance policy. If a student’s insurance is arranged independently, a copy of the policy must be sent to the school before enrolment to ensure that fees protection coverage is adequate.

13.    All international students must live in one of the following types of accommodation:
a.   With their parents or legal guardians (proof of legal guardianship must be supplied).
b.   With a designated caregiver chosen by their parents/legal guardians. All accommodation offered by designated caregivers must be approved by the school, as required by the Code of Practice for the Pastoral Care of International Students. An indemnity must be signed by parents giving the designated caregiver authority.

14. All disputes will be dealt with in New Zealand law.

15. The school’s complaints procedure for international students will be used to deal with grievances.

16. Parents must inform the school of their address, telephone number, fax number and email address (whichever applies). The student and/or parents will advise the school of any change in the contact details of the student or parents.

17. The student and/or parents will provide academic, medical and other information that is relevant to the wellbeing and course placement of the student.

Refund Conditions and Procedures

If a student withdraws from his/her course of study before the completion date, he/she may be eligible for a refund of tuition fees. If a refund is requested, the following procedures and guidelines will apply:

To be eligible for a Refund:

¨ To be eligible for a refund, parents must apply in writing to the Board of Trustees setting out the special circumstances of the claim within one month of the last day of attendance. You must also complete the official leaving process and attach the leaving certificate.

¨ In every case, the school undertakes to look fairly at applications for a refund of fees or part-fees.

If the application is made before the start of the course:

¨ Fees will be refunded in full, less an Administration Fee of $NZ 500.00 . This includes if a student is not granted a student permit to attend Sancta Maria College.

If the application is made after the start of the course (i.e. in Terms 1 or 2), but before the second half of the course (i.e. Terms 3 & 4):

Fees will be refunded less:

¨ An Administration Fee of NZ $500

¨ Costs to the school already incurred for tuition

¨ Components of the fee already committed for the duration of the course

¨ Specialist fees (if applicable)

¨ Appropriate proportions of salaries for teachers and support staff (if applicable)

¨ Costs already incurred for the use of facilities and resources

¨ Any other costs already incurred.

If the application is made after the second half of a course:

¨ There will be no refund, except under exceptional circumstances. (See Compassionate Refunds below.)

Compassionate Refunds:

¨ In exceptional circumstances, refunds may be granted on compassionate grounds (e.g. death of a close family member, serious illness, accident). All such refunds will be at the discretion of the Principal and the Board of Trustees.

If an international fee-paying student gains residency during their course:

¨ No further fees are to be paid. Refunds for Permanent Residence will not be made unless the school has been advised on enrolment that an application for Permanent Residency has been lodged. The new resident will then abide by the school enrolment scheme. Application to attend Sancta Maria as a “Regular Student” must be made. As a Catholic school Sancta Maria College has a defined Special or Catholic Character. The school zone conditions stipulate the criteria to attend Sancta Maria College as a regular student. Preference will be given to students who are Catholic and live within the school zone. Documentation of residency must be provided within 14 days of it being granted.

The Board of Trustees will make no refund:

¨ When a student is required to leave the school for a breach of the rules and conditions of enrolment at the school or has broken a New Zealand law.

¨ Where a student has been stood-down, suspended or excluded.

¨ Where a student returns home for any reason other than serious illness, accident or death of a close family member.

¨ If the enrolment application is found to be inaccurate in any way and the contract is terminated.

¨ If a student wants to transfer to another school or educational institution.

Homestay Fees

If you move out of your Homestay before the end of your Contract:

¨ The Homestay Placement Fee of $NZ250.00 will not be refunded.

¨ All other unused Homestay Fees will be refunded, provided the Homestay has been given two weeks’ notice that the student is leaving unless Sancta Maria College has guaranteed your accommodation.

¨ If the college has guaranteed your accommodation, payments to your new homestay family or designated caregiver will be paid through the college’s homestay programme. The homestay placement fee of $250 cannot be refunded.

¨ Approved refunds will have any money owing to the homestay family deducted, ie telephone accounts etc.

¨ If the student does not give two weeks’ notice, then two weeks’ Homestay fees will be deducted from any refund.

Payment of Refunds:

¨ All refunds will be paid to either the parents of the student or to an agent with written authority from the parents. No refunds will be given directly to the student.

Fees Protection:

¨ The School has a fee protection policy to safeguard the fees paid by International Students, in the unlikely event that the school may not be able to continue delivering tuition to the international student. This policy ensures that the school retains sufficient funds to meet the requirements of any refund in these circumstances.

N.B. The New Zealand Immigration Service will be notified if any student ceases to attend Sancta Maria College for whatever reason.

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